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Planner Coordinator- Exhibit Operations

Las Vegas, NV

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We're a global company of thinkers, designers, and doers. Freeman partners with our clients to build a connection with their customers by creating brand experiences that are seamless, innovative, and immersive. From strategy, creative, and digital to logistics and event technology, our teams place the client at the center, helping them connect to people in meaningful and personal ways. What makes us unique is our collaborative culture, intuitive knowledge, global perspective, and personalized approach developed from our 90-year legacy as an industry leader. Freeman connects people to a universe of opportunities that create a spark, build understanding, and inspire action.


Performs administration and project coordination of work performed by the Exhibit Operations team.

- Coordinates with Manager communicating assignments to BDM/CSM

- Organizes all booked jobs for Manager

- Updates Salesforce with Assignments

- Orders 3rd Party Services and confirms completed orders to CSM, Manager and Supervisors

- Coordinates/Orders floor coverings and confirms orders with Fabricating shop and Manager

- Creates Supervisor Packets/Show Files and distributes

- Highlights floorplans showing booth locations on entire event and distributes to Manager and Supervisors as necessary

- Supports building of Production Schedules with Manager and Supervisors

- Recaps costs and works on budgets with Manager as needed

- Requests and supplies EAC/COI information and creates lists for DOEO and Manager

- Sends floor plans/build plans for venue approval

- Requests and manages Engineering approvals

- Audits labor and production tickets in TSS to ensure complete information is provided to Manager and Supervisors

- Confirms all travel has been approved and expenses are billed

- Manage/monitor storage billing at the branch, review inventories and arrange disposal of client owned properties as needed

- Ensures shows are closed and invoiced in TSS and/or accrued for end of the month

- Responsible for correct price master templates in TSS for Non Freeman shows

- Create show recap file (bible) encompassing all exhibits on an event for non-Freeman and Freeman shows

- Keep records of all hours worked and billable materials and update T&M tickets on Non Freeman

- Coordinates and provides to branch payroll departments all payroll for Non-Freeman shows

- During busy periods, PC may be required to report to show site to assist Coordinators as needed

- Perform other duties as assigned


- High school diploma or GED required

- 2 years of industry experience preferred

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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