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HIM Technician, First Shift, Full Time, Peace Hospital

Louisville, KY
UofL Physicians

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This position is responsible for all activities that enable protected health information (PHI) to undergo processing and committal to permanent electronic storage in the Electronic Medical Record (EMR), while preserving the integrity of patient’s Legal Health Record (LHR) for future retrieval and accessibility. Responsible for prepping, scanning, and indexing of patient care documents into the Health Information Management System (HIMS) to ensure document filing accuracy and positive patient identification. Maintains a positive and professional relationship with all departments and physicians to ensure continuity and the highest quality of patient care. Able to perform multiple tasks with frequent interruptions, maintain the privacy and confidentiality of patient records, and utilize multiple hospital computer systems to perform daily tasks. Responsible for processing a wide variety of internal and external medical records requests in compliance with HIPAA and HITECH regulations, hospital policies, and state law. Interact as needed with internal customers to include but not limited to hospital staff, physicians and their offices, and other revenue cycle team members. Actively participates in department and hospital performance initiatives when needed to ensure ULH success.

  • Ensure availability of patient medical records, in a timely manner, to all authorized users within ULH participating in the treatment and care of the patient.
  • To ensure the medical record filing systems are properly and correctly maintained and all loose record materials are filed in a timely and accurate manner.
  • Ensures that 100% of the scanned images are accurate for the following data points:
    • Patient name
    • Patient medical record number
    • Patient encounter number
    • Verify image scanned into the correct document/folder type
    • Verify correct date order of documents within a folder
    • Verify correct page orientation
    • Verify scanning quality
  • Ensure the overall accuracy and quality of the scanned record as well as verify the integrity of scanned images as compared to the paper or original copy.
  • Demonstrates working knowledge of the HIMS and EMRs for accurate retrieval, location, and verification of patient name, account number, and MRN.
  • Ability to operate HIMS and equipment – fax, microfilm, scanner, transcription system, EMR, ROI, etc.
  • Maintain a working knowledge of requirements for valid ROI authorizations, subpoenas or court orders and assist ROI vendor with backlog as needed.
  • Meet minimum productivity standards for prepping and indexing patient medical records in the EMR according to policy and within established time frames with a 98% accuracy rate.
  • Meet deadlines and coordinates work to achieve maximum productivity and efficiency.
  • Adapt quickly to change in job assignment from prepping, scanning, or indexing to accommodate the daily needs of the department.
  • Report scanning and indexing errors and/or discrepancies to HIM Manager.
  • Perform other duties as assigned.

  • High School education or GED required.
  • Minimum of 2 years HIM Technician experience required.
  • Previous experience in a hospital HIM department preferred or will consider medical office experience.
  • Prior ROI experience, preferred.


  • Medical terminology preferred.
  • Strong knowledge of medical records format and content for inpatient and outpatient encounters.
  • Strong communication skills and attention to detail and quality.
  • Experience with computers and office equipment.
  • Experience handling confidential information preferred.
  • Experience meeting deadlines and / or productivity standards required.

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