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Program Support Associate

Cooper, SD
By Light HQ

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By Light is hiring a Program Support Associate to join our team supporting a DoD customer. This position will work closely with a Program Manager and assist with day to day operations. Also provide on-site project coordination and administrative support to a complex contract, project, task(s) or business unit.

  • Support the project staff by facilitating project logistics such as meetings, conference calls; prepare meeting minutes and describe action items; perform follow-up; and assist in presentation development
  • Coordinate with program PMO to ensure smooth onboarding and assimilation of new project members as well as overseeing offboarding of outgoing project members
  • Ensure compliance with all organization requirements
  • Plan and coordinate project scheduling and administrative tasks
  • Track project deliverables and milestones
  • Assist with procurement efforts from start to finish, to include requesting and compiling vendor quotes, drafting documentation, and tracking of shipment.

  • Must have at least 2 years of relevant experience performing in a similar role
  • This is a highly interactive role and as such, you will need excellent communication skills both written and verbal, and the ability to deal with both internal and external stakeholders
  • Solid MS office abilities to include MS Excel, MS PowerPoint, MS SharePoint, MS Outlook, MS Word, & MS Project
  • Experience using SharePoint and ability to provide basic user-level administration support to users
  • Mature, teachable, self-motivated with a positive attitude and good work ethic, the successful candidate will be a team player who is proactive
  • Must be detail-oriented while maintaining and consistently displaying multi-tasking abilities in a busy, professional environment on a client site and able to exhibit problem solving abilities
  • Ability to maintain professionalism to the client and the within the contractor support team
  • Analytical skills and ability to interpret data
  • Excellent prioritization and coordination skills with the ability to work to multiple deadlines under pressure

  • Bachelor's degree preferred

  • Minimum Secret clearance required

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