WE'RE LOOKING FORPart-Time Administrative Assistant
Employment typeRegular / Permanent
Who we are?With 90,000 people on five continents, SUEZ is a world leader in smart and sustainable resource management. We provide water and waste management solutions that enable cities and industries optimize their resource management and strengthen their environmental and economic performances.
SUEZ in North America operates across all 50 states and Canada with 6,700 employees dedicated to environmental sustainability and smart and sustainable resource management. The company provides drinking water, wastewater and waste collection service to 6.4 million people on a daily basis; treats over 600 million gallons of water and over 450 million gallons of wastewater each day; delivers water treatment and advanced network solutions to 16,000 industrial and municipal sites; processes 55,000 tons of waste for recycling; and rehabilitates and maintains water assets for more than 4,000 municipal and industrial customers. The company is a subsidiary of Paris-based SUEZ.
Who are we looking for?High school degree or equivalent.
Associates degree or coursework in Business, Accounting, or Construction Management preferred.
5 years experience in an administrative role in an office environment
Knowledge of utility operations - preferred
Construction office experience - preferred
Bookkeeping and/or accounting experience - preferred
Experience in administrative support of construction/utility projects - preferred
Special Skills/Abilities Needed:
Ability to function in the digital world, using computer, laptop, tablet, and software to communicate and perform and record work
Proficiency with MS Office Suite, including MS Office 365
Interpersonal skills to foster positive relationships with local colleagues as well as remote corporate office so that productivity is maintained.
Highly organized individual whom can perform well under pressure and ensure deadlines are met
Excellent communication (oral and written), and listening skills with the ability to respond effectively by phone, email, in writing, or in person, in a helpful and professional manner
Solid decision making and ability to resolve "breaks" in the process, along with the understanding of how and when to elevate a particular issue to their manager
Must possess and maintain a valid driver's license
Working knowledge of Peoplesoft, GIS and Enterprise Asset Management Systems preferred
What will you be doing?Partners with the Operations Group and other members of the Delaware business unit to provide general to advanced administrative support to operations with limited oversight. As well supports the Director of Operations with daily administrative work and may act as a subject matter expert in the administrative field. Successful Assistant will have a service-minded, positive attitude and prefers to work in a team environment. Additionally, they will look for innovative ways to better the role, and I will be effective in completing tasks.
The Administrative Assistant will assist the departments with administrative support, record keeping, time entry, invoice and purchase order management, vendor engagement, operational reporting, meeting and event coordination, and other operational support duties using a range of technical skills and abilities.
General Operations Support
Ensure AP Items are exchanged with appropriate approve in Imagenow and entered into the Peoplesoft System for payment approval
Create and monitor recurring payments, AP Templates, and check requests
Act as vendor liaison for any relevant discussion and resolution with local and corporate team
Enter requisitions and file resulting purchase order
Enter receivers upon receipt of delivery tickets or confirmation of completed work
Enter time for Union employees
Facilitate the offsite records retention process
Coordinate office supply orders and facility issues
Facilitate the management of the Business Unit Fleet Management System
Coordinate meetings and training events
Support the Business Unit Cintas Online Order System
Facilitate the Business Unit Purchase Card System
May be called upon to fill in for other Administrative personnel in their absence
Other duties as assigned
We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants are encouraged to apply without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, protected veteran status or status as an individual with a disability.