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Assistant Business Office Manager

Location: Rockville, MD
Company: Vita Healthcare Group
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Vita Healthcare Group -

This position reports directly to the Business Office Manager.

Position Summary: The primary focus of this position is to complete private pay, Medicare, and Medicaid billing in a timely fashion with follow up calls monthly. Manages accounts receivable follow-up via mail distribution and logging and tracking of all inquiries.

Essential Duties and Responsibilities:

Enters invoices for accounts payable and checks invoices for accuracy, including matching checks to invoices.

Enters admissions and insurance data into the billing system, lab system and pharmacy.

Develops daily census report.

Participates in and provides census update for facility personnel. Compiles a monthly aging report to determine write-off amounts.

Responsible for resident billing.

Answers and handles family questions regarding billing.

Performs Medicare, Medicaid and insurance billing on a monthly basis.

Enters ancillary charges into Billing System.

Creates new face sheets for each resident when charges occur.

Performs all tasks and duties as assigned by the Business Office Manager.


  • High School Diploma or equivalent preferred
  • Minimum 2 years experience in medical billing and collections in a long-term care/skilled nursing facility preferred.
  • Knowledge of Medical Assistance, Medicare, Private and Insurance billing procedures.
  • Must be able to professionally interact with pay sources and residents/families regarding billing.
  • Must be able to effectively communicate with older adults in a manner that conveys warmth and professionalism
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