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Accounts Receivable Specialist

Location:
Portland, OR
Company:
Oregon Health & Science University

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Central Financial Services (CFS) is the division within Oregon Health and Science University charged with the overall responsibility of accurately processing, reporting and interpreting the University’s financial transactions. Departments within CFS include Accounts Payable, Accounts Receivable, Finance & Accounting, Payroll and Treasury

This position is in the Students Receivable Department (SR) of CFS and is responsible for reconciling tuition contracts in the Banner student information system and billing the appropriate Third Party based on stipulations outlined in the contract; reconciles accounts; traces and investigates transactions to resolve questionable data and takes corrective action. Duties include preparation of monthly journal entries and account reconciliations which include tracing and investigating transactions to resolve questionable data and taking corrective action. This position is the primary contact for students, parents, and other departments for all issues related to student billing.


Third Party Billing. Responsible for third-party billing of tuition and fees for students who are sponsored by outside agencies. Includes monitoring tuition contracts in Banner student information system and billing the appropriate Third Party based on stipulations outlined in the contract. The majority of these Third Party billings are government contracts, many of which are required to be entered into secure, web-based systems for electronic invoicing.

Banner tuition/fee rates, refunds and student account information. Create detail codes and review tuition rates; process monthly student E-bills; ensure timely and accurate payment posting; correct application of payment issues; run direct deposit process. Processes tuition refunds for withdrawn students according to official Refund schedule. Issue refunds to parents in accordance the William D. Ford Parent Plus loan program guidelines.

Customer Service. Primary contact for students, parents, departments and others concerning student account issues.

Accounting. Reconcile all outside collection agency reports, payments and assignments for accuracy. Post all monies received to the appropriate accounts in ECSI and Banner. Run TWPDORI and TWPDORE to submit and reconcile the Department of Revenue Tax Offset Program for Accounts Receivables and Student Loans.

Banner Processing. Responsible for maintaining Banner tuition and fee exemptions inside of Banner for departments and the Graduate Council, excluding the School of Medicine. Review balances and check for errors on daily AR cash feed from Banner to Oracle (GURFEED) and approve for posting to the GL

Student Loan Administration. Reconcile ECSI monthly reports and makes corrections as needed. Run monthly and annual aging reports for analysis and to provide recommendations to management of accounts to be written off as uncollectible.

Compliance Reporting. Timely and accurate completion of Annual Operating Report (AOR) to DHHS, and Fiscal Operating Report (FISAP) to Department of Education. Internal, Financial and A-133 Audit requests. Coordinates timely and accurate completion of Annual Operating Report (AOR) to Department of Health & Human Services, and Fiscal Operating Report (FISAP) to Department of Education.

Other. Serve as backup resource for Student Loan Administration, other Student Accounts Receivable Specialists, Cashiers, etc. and perform other duties assigned.


  • Completion of Associate’s degree in accounting and two years of accounting technician experience; OR
  • Four years of accounting technician/bookkeeping experience, or equivalent combination of experience and training
  • Experience with Banner, Oracle Accounts Receivable and/or Educational Computer Systems, Inc. (ECSI)
  • Understanding of basic accounting principles (GAAP) and ability to apply them when reconciling accounts and resolving accounting problems
  • Previous reconciliation experience
  • Superior customer service skills.
  • Highly effective working in team environment
  • Excellent communication skills, both verbal and written
  • Excellent problem solving and time management skills.
  • Experience with word processing software and excel spreadsheets

  • Additional hours of University-level accounting credits with a desire to obtain a bachelor’s degree in accounting
  • 4 years Accounts Receivable experience, including: creating and maintaining customer billing information, processing billing requests, generating invoices, reconciliations, analyzing aging reports, and producing past due letters.


Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

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