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Document Specialist - Rochester, NY

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Location: Rochester, NY
Company: Canacre
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Please note this position will work in our client office.

Join the Canacre team in an exciting role working on leading edge infrastructure projects.

We are technical experts in land, energy, and transportation development delivering accurate, innovative, and agile solutions to our partners. We provide land acquisition, geospatial mapping, data management, web-based GIS, community relations, land feasibility studies, and permitting services. Canacre’s clients include developers, large scale service providers, and government entities that are involved in the planning and development of energy projects, rights of way, resources, and infrastructure across Canada and the United States. Canacre works on large-scale wind and solar power projects, high-voltage transmission lines, pipeline projects, municipal roads projects, and groupings of cellular towers and rooftop antennas.

At Canacre, we act with honesty and integrity within a culture where trust, collaboration, and teamwork flourish. We commit to diversity, inclusivity and the celebration of successes. Our vision is to foster an environment that promotes inspired and empowered team members who make an impact.

The Document Specialist is responsible for data management and document related activities for Right of Way projects including the preparation, organization and maintenance of Right-of-Way files and documents. Some travel may be required. This position will support a transmission line development.

In addition, your role will be to:

  • Prepare, maintain and manage Right of Way files
  • Compile reports, scan documents and insert data into computer systems
  • Prepare and perform due diligence reviews of documents including easement/option agreements and right of entry, as required
  • Assist in setting weekly schedules for field agents and preparing and distributing weekly schedules for each agent as required
  • Take minutes of all internal meetings
  • Assist with monitoring the daily accomplishment of designated tasks of all field agents assigned to all the projects as required
  • Research and prepare landowner information
  • Research information regarding project scopes and specific aspects of projects
  • Liaise with landowners and complete follow-up as directed
  • Compose correspondence including letters and emails as directed
  • Performs all project related duties requested involving Microsoft Office
  • Review agent employee timesheets and activity notes in time tracking software.


  • Some college in a related field; or one or more years of experience in Paralegal, Real Estate, Title Abstracting, Land Tech, Land Acquisition or equivalent
  • Minimum 1-year professional office administration experience preferably in a professional services consulting environment
  • Knowledge of pipeline, electric and/or utilities ROW records, administrative support documents and records preferred
  • Exceptional communication (written and verbal) skills and a committed team player
  • Must be able to write clearly and concisely to prepare reports, specifications and correspondence
  • Proficiency in Microsoft Office products – Word and Excel
  • Strong organizational, file and time management skills
  • Exceptional attention to detail
  • Works well under pressure and meeting deadlines
  • Able to organize and set priorities, handling multiple tasks in a fast paced and changing environment
  • Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form
  • Ability to deal with problems involving several variables in standardized situations
  • Intermediate computer skills and familiarity with general PC operation
  • Ability to learn new computer programs rapidly
  • Capacity to be flexible, multi-task and maintain a great attitude
  • Must have a valid driver's license

At Canacre, our benefits program is one of the ways in which we reinforce the value we place on employees and the role they play in helping us achieve our goals. Canacre offers comprehensive health and dental coverage, paid time off, and disability insurance. Other benefits include a 401(k) Savings Plan employer matching program, Employee Assistance Program, flexible work arrangement and a variety of wellness programs.

Given the volume of applications we typically receive, we are unable to respond to all applicants, however, you will be contacted if your experience is a suitable match with one of our upcoming projects.


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