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Event Specialist

Location: Durham, NC
Company: American Heart Association
Hours: Full time
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Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!

This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.

Due to the current pandemic, daily travel is minimal and voluntary to ensure the health and safety of staff. There is no overnight travel currently. In the future, this position may resume daily and/or overnight travel. All AHA offices are closed and staff are currently working from home. Offices will be reopening in October 2021; this position will resume to being based in the local office.


The American Heart Association has an opportunity for an Event Specialist in Durham, NC. In this position, you will coordinate logistics for major fundraising events, in person and/or virtual events. Responsibilities will also include organizing and motivating volunteers, assisting with logistics of auxiliary fundraising events, coordinating event administration, schedules, and meetings; controlling inventory/implementation of marketing, presentation, or fundraising materials, and preparing financial or operations reports. You will also be responsible for ensuring sponsorship fulfillment of benefits, securing, and coordinating all vendor relationships, and ensuring AHA policies and procedures for events are followed.

Some of your responsibilities will include (but not limited to):

  • Coordinate and collaborate with vendors or volunteers to execute logistics for a large fundraising event or multiple smaller events such as Heart Walk, Go Red for Women Luncheon, and Heart Ball, including infrastructure, lighting, sound, food, and beverage, etc.
  • Prepare, edit and maintain fundraising materials and presentations as well as event collateral and marketing material.
  • Coordinate the vendor contract process for assigned events to ensure that each site is following American Heart Association best practices, guidelines, and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon. Coordinate logistics for auxiliary events and virtual events.
  • Virtual Event Production – collaborate with staff and volunteers to conduct virtual core events (Heart Walk, Go Red for Women Luncheon, Heart Ball and Cycle Nation) including volunteer/speaker coordination, production support, technical guidance, and coordination with communications to conduct successful events. Pre and post events also apply.
  • Ensure accuracy and adherence to the latest policies and practices of the AHA as they relate to fiscal and event financials. Ensure expenses for events are coordinated with the Data Specialist Team. Monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for event. Prepare and distribute reports as requested.
  • Prepare and communicate schedules and meetings, and ensure deadlines are met. Ensure markets are meeting deadlines for successful event production.
  • Train volunteers and run assignments on-site during event. Act as volunteer liaison.
  • Travel will be required to events in assigned territory.

In this role, you will report to the Event Specialist Manager and will work with a team of fundraisers to lead logistics for our Heart Challenge, Heart Ball, and Go Red for Women events in the Raleigh-Durham triangle. The ideal candidate will live in the Raleigh- Durham, NC area and will be able to come into our Durham, NC office at least 1x/week.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?” Here are some of the requirements:


  • High School Diploma/GED, Bachelor's Degree (or equivalent combination of education and experience) preferred.
  • 1+ years of prior administrative support experience in related environment; broad knowledge and understanding of event management.
  • Excellent attention to detail, organization of workflow and calendars, verbal, and non-verbal communication with highly effective organizational and time management skills.
  • Ability to prioritize and develop solutions for effective decision making.
  • Ability to work independently, prioritize and handle multiple tasks while managing multiple territories simultaneously.
  • Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook).
  • Ability to work outside of standard hours which may involve some evenings and/or weekends.
  • Ability and willingness to travel periodically throughout assigned geographical territory.
  • Ability to lift 30 lbs and willingness to drive rental truck.

Preferred Qualifications

  • Proficient in Canva

The American Heart Association offers programs to help you maintain work/life satisfaction according to your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university as well as various other training and support mechanisms locally and through our National Center.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life satisfaction, and our Guiding Values - check out this hashtag on Facebook, Instagram, and Twitter today!

Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.



The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.


At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills?
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Be sure to follow us on Twitter #TheAHALife

EOE/Protected Veterans/Persons with Disabilities

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