Office Logistics Coordinator

Office Logistics Coordinator - ( 220003NB )

Description

Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We're a place to apply your passion and collaborate with top environmental talents on work that's critical to our clients and the communities they support. Join a team that has the environment down to a science.

Your Opportunity

Stantec's Monrovia office has an immediate opportunity for an Office Logistics Coordinator with strong detail-orientation and demonstrated document preparation skills to provide administrative assistance and support to our Environmental Services practice. The ideal candidate will possess relevant experience and thrive in a fast-paced and dynamic work environment.

You will play an integral part in ensuring efficient and effective day-to-day office administration, schedule coordination and tracking, and assistance with administrative aspects of project management.

Your Key Responsibilities

• Primary responsibilities include processing customer request emails, developing and maintaining the staff schedule in coordination with project management, maintaining regular communication with staff to ensure that client requirements are met, and providing support for field staff. Additional responsibilities include but are not limited to.

• Maintaining the paleontology weekly field schedule.

• Maintaining data for project work requirements for our clients and Project Managers (Safety/HAZWOPER, project permits, etc.), list of staff qualifications, staff schedule considerations (i.e., night work, travel)

• Serving as office point of contact for staff and subcontractors conducting field surveys

• Monitoring multiple communications (email/ text/ IM/ phone) from field and office staff to track different activities.

• Responsible for setting up and updating projects using Clickup and the internal server system.

• Compile project information for field staff (billing details, project safety, contacts, etc.)

• Completing safety forms for projects with fieldwork

• Serving as the office the Office Safety Environment Coordinator (OSEC) for our field staff.

• Maintaining and distributing office stock of our personal protective equipment (PPE)

• Responsible for the tracking of equipment. Check in and out of equipment.

• Responsible for managing our local fleet vehicles.

• Supporting conformance with company policies and procedures.

Qualifications

Your Capabilities and Credentials

• Strong work ethic and excellent organizational skills

• Ability to meet tight deadlines with a commitment for excellence in your field

• High proficiency within the Windows environment, including MS Office programs (Word, Excel, Outlook, PowerPoint), SharePoint, and Adobe Reader / Writer.

• Experience with managing or using Microsoft 365 would be considered an asset.

• Excellent communication and interpersonal skills to manage and prioritize multiple, time-sensitive deliverables and deadlines.

• Strong written and oral communication skills.

• Ability to work proactively in independent and team environments.

• Experience within a fast-paced, high demand environment, and able to adapt to programs and processes quickly.

• Must be willing to work some evenings and weekends as required with the tradeoff of having flexibility in daily schedule as long as project and schedule needs are met.

• Must have a good driving record and valid Driver's License.

Education and Experience

• Bachelor's degree in business administration or environmental services preferred or equivalent work experience. Minimum of 1 year experience working in environmental services.

• Preferred 2-3 years' experience in project coordination and/or construction coordination.

• Background in Archaeology, Paleontology, Environmental Science, or Construction preferred.

Travel may be required. Typical office environment working with computers and remaining sedentary for long periods of time. Ability to lift and move items and equipment up to 50 lbs. This role will report into the office 3 days a week with flexibility.

This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee and other duties, responsibilities, and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : United States-California-Monrovia

Organization : BC-1858 EnvSvcs-US Southern CA

Employee Status : Regular

Job Level : Individual Contributor

Travel : Yes, 25 % of the Time

Schedule : Full-time

Job Posting : Dec 14, 2022, 7:07:14 PM

Req ID: 220003NB

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans