Legal Assistant

The Legal Assistant in our Miami Office will support five attorneys in our Commercial Litigation practice by providing administrative and secretarial support. This person will deliver executive level administrative assistance through the performance of complex secretarial and clerical duties.

• Plan, schedule, and coordinate meetings with attorneys and clients
• Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
• Manage attorney calendar by scheduling appointments and travel
• Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
• Create, organize and maintain client files; follow up on pending matters
• Maintain physical and electronic client, research and administrative files utilizing NetDocs
• Greet attorney’s clients and guests for meetings and appointments and ensure that all required materials are organized in advance
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
• Provide document production services, including proofreading, spelling and grammatical errors, styling and formatting of documents
• Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
• Receive and redirect attorney requests and needs as appropriate to expedite solutions
• Manage incoming and outgoing mail and e-mail
• Submit conflicts check(s) and enter new client matter through OPEN
• Coordinate with firm’s Docketing department to ensure proper and timely calendaring of deadlines, meetings, trials, depositions and hearings
• Submit electronic filings with state and federal courts
• Assist with billing and collection matters
• Prepare expense reports and disbursements forms

• High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
• Five (5) years legal secretarial experience in a mid to large firm preferred
• Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
• Excellent typing ability of at least 65 words per minute
• Bi-lingual (English/Spanish) a plus